Clinical Scheduling Coordinator

Job Title:Clinical Scheduling Coordinator
Location US ~ Miami
Type: Full Time

Company Overview

Quotient Sciences is a drug development and manufacturing accelerator providing integrated programs and tailored services across the entire development pathway. Cutting through silos across a range of drug development capabilities, we save precious time and money in getting drugs to patients.

As a growing and successful business, we employ more than 1,100 talented individuals globally, located at state-of-the-art development, manufacturing and clinical facilities in the UK and USA.

Science, Agility and Culture are the core components that define Quotient Sciences, enabling us to do what we do in the way that we do it. People join Quotient Sciences because we are a respected member of the drug development community, driven by an unswerving belief that ideas need to become solutions, and molecules need to become cures, fast. Because humanity needs solutions, fast.

The Role 

  • To timely and accurately create / update the Activity Schedule and timetables necessary to conduct clinical studies successfully
  • To ensure thorough understanding of the clinical protocol’s schedule of events and staffing requirements
  • To ensure operational efficiency and safety through correct allocation of appropriately skilled and qualified staff
  • To comply & adhere to GCP guidelines and regulations as required of this role

Main Tasks and Responsibilities 

  • Thoroughly read and understand the clinical protocol and build a schedule of events/activities (Activity Schedule) in accordance with protocol requirements and internal SOPs
  • Liaise with team members including Clinical Scheduler, Clinical Lead, Clinic Manager, Investigator, Database Programmer, Laboratory Lead, and Project Manager when building Activity Schedule
  • Participate in protocol meetings to discuss requirements for the Activity Schedule (e.g., dose time, stagger interval, priority of assessments, non-standard activities, etc)
  • Distribute each version of the activity schedule (draft and final) to the project team
  • Deal and manage effectively any last minute or unexpected amendments to the Activity Schedule
  • Ensure any revision to the final activity schedule is posted on the designated shared folder and changes communicated timely to appropriate project team members
  • Provide administrative support to Clinical Leads as needed
  • Assist with preparing and managing the clinical rota to ensure effective delivery of clinical studies
  • Deal and manage effectively with queries arising from the rota from staff and relevant departments
  • Deal and manage effectively any last minute or unexpected amendments to the scheduled rota to ensure absence/sickness or activity level changes do not impact on effective delivery of studies or impact on volunteer safety
  • Keep clinical senior management informed of all problems and developments regarding the clinical rota
  • Identify desirable changes or modifications to the Scheduling program, which will enhance or improve the scheduling process
  • Undertake other duties from time to time to contribute to the effective management of the clinical rotas
  • Perform study related tasks within scope of training/qualification

The Candidate 

  • Experience in a similar role in a fast paced environment
  • Experience in a healthcare environment preferable
  • Excellent analytical skills
  • High levels of attention to detail
  • Ability to manipulate spreadsheets and databases to a high level
  • Excellent organisational skills with the ability to prioritise effectively
  • Proven problem solving skills
  • Excellent communication and interpersonal skill
  • Ability to respond quickly to business demands and react to changing circumstances

The job may involve the following:

  • Very high concentration of work
  • Strict and tight deadlines
  • Having to juggle a range of tasks/issues simultaneously
  • Working in a hazardous environment with high requirement to follow safety procedures
  • Working outside normal working hours
  • Needing to respond to client demands

Company benefits

In return you will receive a competitive salary, excellent training and development, as well as an exciting career within a fast paced and dynamic business.

Our Commitment to Diversity & Inclusion

Quotient Sciences are advocates for positive change and conscious inclusion.

We strive to create a diverse Quotient family by remaining committed to the development of our culture, equality, mindset, diversity & inclusion in the workplace.

As a global employer, we recognise the value in having an organisation that is a true reflection and representation of our society today. All applicants welcome.

If you have any questions or need some support with your application, we’d love to hear from you so contact our friendly team at