Office Administrator

Company Overview

Quotient Sciences is a drug development and manufacturing accelerator providing integrated programs and tailored services across the entire development pathway. Cutting through silos across a range of drug development capabilities, we help biotech and pharma customers save precious time and money in getting drugs to patients.

As a growing and successful business, we employ more than 1,100 talented individuals globally, located at state-of-the-art development, manufacturing and clinical facilities in the UK and USA.

Science, Agility and Culture are the core components that define Quotient Sciences, enabling us to do what we do in the way that we do it. People join Quotient Sciences because we are a respected member of the drug development community, driven by an unswerving belief that ideas need to become solutions, and molecules need to become cures, fast. Because humanity needs solutions, fast.

 

The Role

This position is responsible for ensuring that both Garnet Valley and Chelsea Parkway offices areas are functioning smoothly and prepared for colleagues and visitors. Overall duties are a combination of reception and office administration tasks.

Main tasks and responsibilities will include:

Reception

• Follows all instructions for receiving of any representatives of federal or state regulatory agencies and ensures the appropriate internal contact is notified as soon as possible
• Ensures external calls to the company are responded to and directed as appropriate.
• Greets all visitors arriving at the facility; contacts hosts or directs visitors to assigned meeting rooms.
• Maintains a schedule for client visits and conference rooms
• Orders lunches and refreshments for client visits

Office Administration

• Receives all incoming mail and distributes to proper locations; handling of vendor invoices and client remittances
• Ensures that all conference rooms are tidy and cleared of any confidential documents following meetings. Liaises with janitorial staff for additional cleaning as needed
• Routinely checks all kitchen and break rooms for availability of supplies. Alerts Procurement of supplies running low, and janitorial staff if additional cleaning is needed
• Initiates and ensures completion of office readiness for new hires. Works with janitorial staff to clean the offices of departing employees and distributes any company documentation to the right parties. Coordinates shredding of documents as directed.

 

The Candidate

Knowledge: The factual and procedural information required to perform the role

• Minimum of a High School Diploma or GED
• One to three years of office administration or reception experience

Skills: The effective use of knowledge and abilities in performance.

• Key skills include experience working with a variety of office equipment
• Must be proficient in using Microsoft Office including Word, Excel, PowerPoint and Outlook
• Must be able to enter data into computer using software applications for data entry and word processing

Abilities: Innate traits or talents a person possesses

• Ability to communicate professionally, both in writing and in speaking
• Multi-tasking, prioritization, planning/scheduling and team work are a must.
• Ability to interact with employees, customers and state or federal representatives with diverse backgrounds

 

Company benefits

In return you will receive a competitive salary, a generous benefits package, excellent training, and development, as well as an exciting career within a fast paced and dynamic business.

 

Our Commitment to Diversity & Inclusion

Quotient Sciences are advocates for positive change and conscious inclusion.

We strive to create a diverse Quotient family by remaining committed to the development of our culture, equality, mindset, diversity & inclusion in the workplace.

As a global employer, we recognise the value in having an organisation that is a true reflection and representation of our society today. All applicants welcome.

If you have any questions or need some support with your application, we’d love to hear from you so contact our friendly team at careers@quotientsciences.com.